Executive Assistant for an SVP! Salary 90,000-97,000 + Great Bonus, Full and Extensive Benefits on day one, Terrific Pension Plan + 4 Weeks of Vacation and employee perks!!! This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.

Executive Assistant for an SVP!

Salary 90,000-97,000 + Great Bonus, Full and Extensive Benefits on day one, Terrific Pension Plan + 4 Weeks of Vacation and employee perks!!!

This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.

The Opportunity:  Our client is a large, stable, and forward-thinking organization that genuinely values the contributions of its employees. They are seeking an experienced Executive Assistant to support a dynamic and highly engaged Senior Vice President who is part of the Leadership Team.

This executive is looking to build a long-term, trusted partnership with their EA and understands the strategic value the role brings. The ideal candidate is proactive, detail-oriented, and thrives on taking initiative while managing multiple priorities and projects simultaneously.

In this role, you will oversee a complex and constantly evolving calendar, coordinate meetings and events, and prepare high-quality documentation, correspondence, and presentations. Also, you will be responsible for helping the SVP prepare meeting materials for Board meetings. This is an exceptional opportunity for a seasoned Executive Assistant who excels in a fast-paced, collaborative environment and takes pride in delivering excellence.

Responsibilities include:

·         Manage a complex and constantly changing calendar, schedule meetings, appointments and speaking engagements

·         Manage a busy inbox and flag urgent emails

·         Book travel (flights, hotel and car service and provide a detailed agenda)

·         Draft and edit correspondence, messages, communications etc.

·         Prepare presentations for meetings (internal, external and Board) meetings

·         Plan, organize and coordinate department meetings (ensure all meeting material is organized and ready in advance of the meeting)

·         Plan, organize and coordinate events

·         Prepare and submit detailed expense reports

·         Interact with internal/external stakeholders, act as an extension of the Executive with all stakeholders

·         Manage confidential information with discretion

·         Manage special projects including research, communications, etc.

Qualifications:

·         Previous experience supporting a Senior level Executive in a large organization that has a fast-paced environment

·         Excellent time management skills with the ability to multitask and manage competing priorities

·         Able to manage confidential information with discretion

·         Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

·         Completion of an undergraduate degree or college diploma is an asset

·         Experience planning and coordinating events

·         Accurate and detail-oriented with a strong work ethic

·         Excellent communication and interpersonal skills